Last updated: 3 May 2022
1. About this Notice
1.1 This Privacy Notice (“Notice“) explains how we (as defined below) collect, share and use any information that, alone or in combination with other information, relates to you (“Personal Data“) when you (“you” and “your“) use our website https://tcaa.taxconsult.be/ (the “Website“).
1.2 This Notice also sets out the rights that you have in relation to the Personal Data that we process about you and how you can exercise them.
1.3 Tax Consult Accountancy & Advisory treats compliance with its privacy obligations seriously. This is why we have developed this Notice, which describes the standards that Tax Consult applies to protect Personal Data.
1.4 For the purposes of this Notice, Tax Consult Accountancy & Advisory SRL, with registered offices in 1170 Brussels, avenue du Dirigeable 8 and registered with the Crossroads Bank for Enterprises under number 763.561 (“Tax Consult“, “us“, “our“), acts as a data controller of the Personal Data processed through the Website. As a data controller, Tax Consult is responsible for ensuring that the processing of Personal Data complies with applicable data protection law, and specifically with the General Data Protection Regulation.
1.5 Please take the time to read this Notice carefully. If you have any questions or comments, please contact firstname.lastname@example.org.
2. What Personal Data does Tax Consult collect and why?
2.1 The types of Personal Data that we collect about you, and the reasons why we process it, are the following:
- Administering our Website
Technical data relating to your device.
Legitimate interest in maintaining a corporate website for online visibility
- Informing you about our services following a question, or more generally to contact you in the context of a request or enquiry that you have sent us.
Identification data; email address; request.
Legitimate interest in providing information to visitors to our Website; or pre-contractual measures for future customers.
- Allowing you to subscribe to our newsletter
Identification data; email address.
Identification data; contact details; CV; cover letter; position sought.
Our legitimate interest in attracting talents and recruiting.
2.2 We may also collect certain information automatically from your device. Specifically, the information we collect automatically may include information like your IP address, device type, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information. We may also collect information about how your device has interacted with our Website, including the pages accessed and links clicked.
Collecting this information enables us to better understand the visitors who come to our Website, where they come from, and what content on our Website is of interest to them. We use this information for our internal analytics purposes and to improve the quality and relevance of our Website to our visitors.
Some of this information may be collected using cookies and similar tracking technology, as explained further in our Cookie Notice which is available here.
3. Who does Tax Consult share your Personal Data with?
3.1 We may disclose your Personal Data to the following categories of recipients:
(a) to our parent company (i.e. Tax Consult SA) for purposes consistent with this Notice. We take precautions to ensure that Personal Data is only accessed by staff with a legitimate business need and we contractually prohibit them from using Personal Data for any other purpose;
(b) to our third party vendors and services providers who provide data processing services to us, or who otherwise process Personal Data for purposes that are described in this Notice or notified to you when we collect your Personal Data. These service providers provide us with services in the following areas: sending marketing communications, managing and hosting the Website and managing our professional messaging services (such as Business & Decision Benelux, BostonSoLux and our parent company);
(c) to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person.
(d) to our auditors, advisors, legal representatives and similar agents in connection with the advisory services they provide to us for legitimate business purposes and under contractual prohibition of using the Personal Data for any other purpose;
(e) to a potential buyer (and its agents and advisers) in connection with any proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your Personal Data only for the purposes disclosed in this Notice;
(f) to any other person if you have provided your prior consent to the disclosure.
4. How we protect your privacy
We will process Personal Data in accordance with this Notice, as follows:
(a) Fairness: We will process Personal Data fairly. This means that we are transparent about how we process Personal Data and that we will process it in accordance with applicable law.
(b) Purpose limitation: We will process Personal Data for specified and lawful purposes, and will not process it in a manner that is incompatible with those purposes.
(c) Proportionality: We will process Personal Data in a way that is proportionate to the purposes which the processing is intended to achieve.
(d) Data accuracy: We take appropriate measures to ensure that the Personal Data that we hold is accurate, complete and, where necessary, kept up to date. However, it is also your responsibility to ensure that your Personal Data is kept as accurate, complete and current as possible by informing Tax Consult of any changes or errors.
(e) Data security: We use appropriate technical and organisational measures to protect the Personal Data that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your Personal Data.
(f) Data processors: We may engage third parties to process Personal Data for and on behalf of Tax Consult. We require such data processors to process Personal Data and act strictly on our instructions and to take appropriate steps to ensure that Personal Data remains protected.
(g) International data transfers: Your Personal Data is not transferred outside the European Economic Area.
(h) Data Retention: We retain Personal Data we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal requirements).
When we have no ongoing legitimate business need to process your Personal Data, we will either delete or anonymise it or, if this is not possible (for example, because your Personal Data has been stored in backup archives), then we will securely store your Personal Data and isolate it from any further processing until deletion is possible.
5. Your data protection rights
You have the following data protection rights which you can exercise at email@example.com:
(a) The right to access, correct, update or request deletion of your Personal Data at any time.
(b) In addition, in certain circumstances, you can object to processing of your Personal Data, ask us to restrict processing of your Personal Data or request portability of your Personal Data.
(c) If we have collected and process your Personal Data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Data conducted in reliance on lawful processing grounds other than consent.
(d) You have the right to opt-out of marketing communications (newsletters) we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you.
(e) If you have a complaint or concern about how we are processing your Personal Data then we will endeavour to address such concern(s). If you feel we have not sufficiently addressed your complaint or concern, you have the right to complain to a data protection authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority. (Contact details for data protection authorities in the European Economic Area are available here.)
5.2 We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
6. Linking to other websites
6.1 The Website may contain hyperlinks to websites owned and operated by third parties. These websites have their own privacy policies and we urge you to review them. They will govern the use of Personal Data you submit whilst visiting these websites.
6.2 We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
7. Updates to this Notice
7.1 We may update this Notice from time to time in response to changing legal, technical or business developments. When we update our Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Notice changes if and where this is required by applicable data protection laws.
7.2 You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Notice.